Preparing for a Research Visit

Use the links below to find all of the information you need to prepare for a research visit to Rose Library. If you have any questions, please contact us at rose.library@emory.edu or 404-727-6887.

Do I need an appointment? What days are you open?

Rose Library is open for research Monday-Friday 9-5. Walk-ins are welcome, but we encourage you to make an appointment and request materials in advance. Please note that some of our collections are stored offsite and must be requested 2-5 business days in advance.

We are open most Saturdays by appointment only. Please check our Hours page for any closures.

Please note that appointments can only be made 24 hours in advance. If it is less then 24 hours from your desired appointment time, please contact us at rose.library@emory.edu or 404-727-6887.

How do I request materials?

You can register and request materials through Emory’s Special Collections Request System. You do not have to be affiliated with Emory to use our collections or provide a letter of introduction. However, you will be asked to present a photo ID when you arrive for your first visit.

Once you have found the materials you want to request, use the request links in the finding aid (for manuscript and archives collections) or the catalog record (for print materials in discoverE) to access the request system. You’ll be prompted to register if you do not already have an account. Please scroll down for video tutorials on requesting.

Some of our materials are stored offsite at Emory’s Library Services Center; this will be noted in the collection finding aid. If the collection you want to use is offsite, your requests must be placed 2 business days in advance of your visit. Materials in the Larry McDonald papers require 5 business days advance notice.

If you have trouble making requests, don’t worry! You can do so when you arrive at Rose Library (unless the materials are stored offsite), but we also suggest using Chrome or Firefox as your browser and clearing any cookies. If you need your password reset or receive an error message, please contact us at rose.library@emory.edu or 404-727-6887.

You can always review the status of your requests by logging back into your user account. The main page will display the requests you’ve made with a status in the status column. If an item is listed as “On Hold” then it has been pulled for you.

What can I take into the Reading Room?

For security purposes, we do limit what can be taken into the Reading Room. We provide lockers to secure your materials. We also provide pencils and paper and research tools like magnifying glasses and weights.

Permitted items include:

  • Pencils
  • Laptops or tablets (out of their cases)
  • Digital camera or cell phone
  • Outside books needed for research purposes

Prohibited items include:

  • Food, drink, gum and candy
  • Ink of any kind
  • Papers (we will copy notes necessary for your research onto colored paper)
  • Professional photography equipment
  • Hats and outerwear
  • Bags of any kind

Is photography or scanning allowed? What about professional photo shoots and filming?

In most cases, researchers are allowed to take photographs of materials in our Reading Room with no flash; personal scanners are not allowed. Some individual collections have addtional photography restrictions; this is indicated in the finding aid. 

Professional photo shoots and filming is not allowed in the Reading Room, but can be arranged for another space in Rose Library. To arrange a photo shoot, please contact Courtney Chartier, Head of Research Services at ccharti@emoy.edu

I can't visit Rose Library. Can I request research assistance or copies?

Of course you can! We are happy to respond to reference questions. Please contact us at rose.library@emory.edu with the details of your inquiry.

Our reference staff can spend about 30 minutes on each inquiry. If your request requires a substantial amount of research, we may suggest hiring a freelance researcher. Contact us for suggestions.

We offer photocopies, PDFs and medium and high resolution scans and mp3 and mp4 files. Please review our policies and fee structure on our Reprographic Services page.

How do I get to the Library? What are accommodation and dining options nearby?

Please visit our Visitor Information page for parking, directions, accomodations and dining options.

How old do I have to be to do research at Rose Library?

While we welcome and encourage younger researchers, primary source materials often include adult content. Our age policies are in place to ensure that researchers under the age of 18 are appropriately prepared to engage primary sources.

Researchers under 14 years of age must be accompanied by a parent or guardian, who must remain with them at all times, and present a photo ID at the time of their arrival.

Researchers under 18 years of age must present a photo ID (school ID is accepted) and a note (emailed or written) from a parent, guardian or teacher stating that they are aware of your intention to use primary source materials.

Parents, guardians and teachers are always welcome to accompany younger researchers. Please see our policy on group research for more information.

I want to look at materials with a friend, my family or a research partner. Is there a policy for groups?

We have a group space that can accommodate up to four people working together. Please contact us (rose.library@emory.edu or 404-727-6887) to reserve the space. All members of the group will be asked to register, request materials, and show a photo ID at the time of their arrival.

Groups using the space are limited to using one box and folder at a time. For groups working through a large amount of materials, we recommend booking individual spaces in our Reading Room.

If your group is interested in a tour or show and tell, please contact Courtney Chartier, Head of Research Services, at ccharti@emory.edu

I want to bring my class to Rose Library. Is there a procedure for instructors?

We welcome classes from Emory and beyond. Please visit our Faculty FAQs page. 

Do you offer research fellowships?

Rose Library offers multiple research fellowships. Please visit our Fellowship Opportunities page.

How do I cite materials in Rose Library?

Please use the following format when citing materials from the Rose Library’s manuscript collections:

[Identification of item, title of collection], Stuart A. Rose Manuscript, Archives, and Rare Book Library, Emory University.

For examples, please visit our Permissions and Citations page.

I want to publish using Rose Library materials. How do I get permissions?

In most circumstances, the Rose Library does not hold copyright to the materials in its holdings and therefore cannot grant or deny permission to use them. However, we will provide all available information about the copyright holder of materials found in our collections, but cannot guarantee the accuracy of that information.

Please contact Courtney Chartier, Head of Research Services, at ccharti@emory.edu, with specific permissions questions.

How can I access AV materials?

Rose Library routinely digitizes AV materials (cassettes, reel-to-reel, CDs, DVS, film) for use in our Reading Room. The collection finding aid will indicate if an item has been digitized. If you identify an AV item you would like digitized for your visit, please contact us two weeks in advance at rose.library@emory.edu.

Due to U.S. copyright law, we cannot make audio and video recordings from our collections available for use online. Copies of AV material can be purchased with written permission from the copyright holder.

How can I access microfilm?

Microfilm collections and readers are accessible on Level 1 of the Woodruff Library building. Researchers do not need to make an appointment or request with us to access these materials.

Microfilm collections are available for borrowing to most public and academic libraries through InterLibrary Loan. Please contact your home library to arrange for a loan.

During the Summer of 2017, Level 1 of Woodruff Library will be under construction. All microfilm must be pulled by Woodruff Library staff. Emory users should inquire at the Level 2 Circulation Desk. If you are a non-Emory user, please place a request using this form: http://web.library.emory.edu/using-the-library/borrow/woodruff/visitor-material-request-form.html

How can I access digital materials?

Rose Library collection born digital materials and digitizes materials for preservation purposes. All digitized and born digital materials can be accessed on laptops or iPads in our Reading Room.

Digitized collections are available online via Emory’s Digital Gallery.

Salman Rushdie Born-Digital Kiosk:

The Rose Library provides access to the processed portions of Salman Rushdie’s digital archive via a laptop in the reading room. This workstation allows researchers to search and browse Rushdie’s computing files, as well as interact with a simulation of Rushdie’s original computing environment via an emulation. As additional data from Rushdie's computers are processed, they will also be available in the Reading Room.

Born-Digital Collections:

In addition to providing access to the processed portions of Rushdie’s digital archive, Rose Library also provides access to other processed born-digital collections on iPads in the Rose Library Reading Room. Born-digital files from the papers of Alice WalkerLucille CliftonTurner CassityMildred ThompsonNathaniel Mackey and Matt Schaffer collections. are currently available, with other collections soon to be added.

Patrons may request access to unprocessed born digital collections that appear in the Emory FindingAids database, though all requests must be made in advance. Once a request is made, we will supply the patron with a time estimate for how long it will take to make the material available in the reading room. The turnaround time varies widely based on original file and media formats. Restrictions on a given collection, copyright limitations, or technology complications may hinder Rose Library's ability to provide access to unprocessed born digital collections. To request access to unprocessed born digital collections, please email rose.library@emory.edu.

Digitized collections are available online via Emory’s Digital Gallery: http://www.digitalgallery.emory.edu/luna/servlet

What is the Library's accessibility policy?

Please visit our accessibility page and contact us with any questions or requests at rose.library@emory.edu or 404-727-6887.